This article details steps to take when a student withdraws mid-year
In the course of the school year, you may have a student withdraw from the school.
Proceed as follows:
1) Print/Save a Progress Report and Transcript
2) Drop/Delete Courses
3) Archive the student
DO NOT Unenroll the student from the current school year when they withdraw. This will lose the list of their courses and it will be difficult to put their record back together.
Progress Reports and Transcripts
Prior to steps 2 and 3, if you anticipate needing a Progress Report for the student, print or save a PDF of the student's Progress Report. You won't be able to produce it after withdrawing the student from his/her courses.
You may also want to run a transcript, although this is an option after dropping courses. Deleted courses will not show on the transcript. If you want to use a custom transcript marking such as "Withdrawn" or "Incomplete" wait until after step 2, below, to produce the transcript.
If you have not done so previously, you may need to create those custom transcript markings for this scenario. Here are the steps to take:
1. Go to Settings > Transcript Settings
2. Create a custom transcript marking to show "Withdrawn" or "Incomplete" - below are a few examples.
Drop/Delete Course/Sections
Drop/Delete the student from their course/sections so the student no longer appears in the class roster.
Actions to change a student's enrollment are completed at
People > [student name] > School tab
From the School tab, under Enrolled Sections, click the edit icon on the right side of each course.
From the Edit pop-up window, you can change the status of the course/section to either Dropped or Deleted and assign an optional Custom Grade Marking.
Delete the Section
Choose Deleted if the student has no grades, the term has just begun, the student was put into the section in error or you do not want to preserve the students records from a section.
Drop the Section
Choose Dropped if you want to maintain their records for this section
Custom Grade Marking
Select your grade marking that you've previously set up if you'd like to see that on the transcript. At this point, you can produce an updated transcript.
Archive the student
see the article - Archive a User