Module 7 - Financials - Overview

Video Summary

• Module 7 Overview: Financials

  • Financials Page includes:

    • Summary page

    • Past Due Invoices

    • Financial Settings

  • All financial configuration is managed within the Financials module.

• Summary Page
  

  • Financial activity is tied to a specific Financial/school year:

    • Must select the correct year before entering charges or payments.

  • Customers Section:

    • Customer number

    • Name

    • Balance owed

    • Enrollment date

    • Columns can be sorted (default is alphabetical by name).

    • Allows enrolling new customers. 

  • Check Payments Queue

    • Shows physical check payments that are still pending bank clearance.

    • Used as a reminder to reconcile checks.

  • Transaction Batches

    • Used to charge multiple customers at the same time for the same item or fee.

  • Open Financial Agreements

    • Displays financial agreements that are in progress.

    • Agreements remain listed until finalized and published.

• Past Due Invoices Page

  • Lists all overdue invoices.

  • Invoices can be sorted by amount or other columns.

  • Clicking an invoice opens the related family/customer account for follow-up.

• Financial Settings

  • Displays online payment processor connection:

    • Gravity Payments or Stripe

     

• • Accounts/Categories Setup

    • Financial account set up organizes charges and payments

    • Required for initial set up.

  • Check Payment Settings

    • Options:

      • Enable family-entered “check is in the mail” payments

      • Disable - restricts physical check entry to admins only

    • Many schools prefer admin-only entry so checks are confirmed before crediting accounts.

  • Default Financial School Year

    • Controls which school year financial pages default to.

  • Financial Agreement Processes

    • Templates for financial agreements are configured here.

    • Typically created per customer/family and per school year.

The Next Video - Financial Set Up, Pt. 1 - Enroll Customers