Module 8 - School Documents

Video Summary

• School Documents location

  • Found on the School page under School Documents

  • Supports both:

    • Individual documents

    • Folders with permissions

• Folders

  • Used to organize documents

  • Can restrict visibility by user type (teachers, guardians, students, etc.)

• Adding documents

  • Includes:

    • Document name

    • Optional description

    • File upload

    • Visibility dates

    • User visibility permissions

  • Optional notification can be sent when posted

• Document behavior

  • Clicking a document usually downloads the file

  • Some browsers may preview instead

• Document management options

  • Move documents between folders

  • Send messages/notifications about a document

  • Edit document details or replace uploads

  • Delete documents

• Folder view

  • Opening a folder shows only documents inside that folder

  • Documents can be managed directly from folder view

• Typical uses

  • Teacher handbooks

  • Student handbooks

  • Policies and forms

  • School-wide reference documents

• Admin access considerations

  • Admins generally have access to uploaded documents

  • Avoid uploading sensitive files unless admin permissions are appropriate

  • Student records are better stored on student/person pages rather than School Documents

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